Associate Director for Health System Philanthropy

UW Medicine Advancement
September 15, 2022
Seattle, Washington
Job Type


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

UW Medicine Advancement has an outstanding opportunity for an Associate Director for Health System Philanthropy to join their team.


At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs. As the only comprehensive clinical, research and learning health system in the five-state WWAMI (Washington, Wyoming, Alaska, Montana, Idaho) region, UW Medicine provides the most up-to-date care for each individual patient, leads one of the world’s largest and most comprehensive medical research programs, and provides innovative learning programs for students, trainees, and practitioners in the health professions.

The passionate, 68-person team at UW Medicine Advancement works collaboratively to connect donors with meaningful opportunities to enhance patient care, expand educational opportunities and advance research at UW Medicine. This inspiring, challenging and rewarding work provides team members an opportunity to grow their careers, while making a difference in people’s lives, in our community and around the world. In the 2022 fiscal year, UW Medicine Advancement raised $284 million in gifts and private grants (46 percent of the University of Washington’s total) from nearly 14,000 donors to support the mission of UW Medicine.

As a member of the Health System Philanthropy team, the Associate Director for Health System Philanthropy (Associate Director) focuses on securing gifts $25,000+) and cultivating donors who have the capacity to give at that level. The Associate Director will work with the Director for Philanthropy, Assistant Vice President for Health System Philanthropy, Associate Vice President, Campaign, the Chief Advancement Officer, academic leaders, volunteers, and other Advancement staffs to identify, cultivate, and solicit major gift prospective donors for gifts in support of UW Medicine.

The Associate Director position provides strategic leadership and direction for critical and high-profile programs that support major fundraising programs. It coordinates activities across UW Medicine  — Harborview Medical Center, UW Medical Center, Northwest Hospital and Medical Center, Valley Medical Center, UW Neighborhood Clinics and Airlift Northwest — and must work collaboratively with diverse constituencies with diverse goals and expectations.

The Associate Director reports to the Director for Health System Philanthropy.  He/she will have assigned responsibility for oversight and coordination of major gift fundraising programs in one or more health system entities, departments and/or programs, and will be expected to work closely with UW Medicine Leadership, department chairs, clinical faculty, and volunteers. The Associate Director may have assigned responsibility for staffing one or more volunteer committees.


Direct Fundraising Responsibilities (85%):

  • Develop strategic plans for each assigned department, division, and program area within the context of the overall UW Medicine Advancement plan. Work with department chairs, hospital leaders, and clinical faculty to develop funding priorities and to implement advancement programs needed to sustain major gift ($25k+) support. Develop a pool of primarily individual, with some joint responsibility for corporate and foundation, major gift prospective donors for each assigned area. Identifying prospective major gift donors is critical to success. Coordinate the participation of department chairs, hospital leaders, and clinical faculty in major gift fundraising activities.
  • Manage a portfolio of 100 to 125 major gift prospective donors ($25k+) with a focus on those individuals with potential of $50,000 or more. Work with academic and hospital leadership and volunteers to identify and qualify new major gift prospective donors. Donor prospects include grateful patients, faculty, emeritus faculty and alumni, staff, friends of UW Medicine, trustees, and key business and community leaders. Develop and implement a cultivation and solicitation strategy for each assigned major gift prospective donor. Record and track all activity using the University’s prospect management and tracking system. Prepare written proposals, informational materials, endowment agreements, gift illustrations, and other materials needed to secure major gifts. For each major gift donor managed, develop appropriate stewardship activities within the context of the overall stewardship plan.
  • Maintain a “Top 25” pool of prospective major gift donors who will be solicited in the next 12-18 month period.
  • Make approximately 8 to 10 strategic cultivation, solicitation, or stewardship contacts each month to major gift prospective donors that move the potential donor toward major gift commitment. Face-to-face visits are preferred, unless the prospective donor indicates otherwise. Seek opportunities to engage prospects, and current and lapsed donors to increase major and principal gift commitments and expand overall donor pipeline.
  • Develop and present 12 to 20 major gift proposals each year with a target of securing an average of $500,000+ in new commitments.
  • As appropriate, identify, recruit, train, and develop leadership roles for volunteers who assist with major gift fundraising activities. Staff volunteer fundraising partnerships and committees as assigned.Activities in Support of Direct Fundraising (10%):
  • As needed, coordinate major gift fundraising activities with UW and UW Medicine colleagues in Gift Planning, Corporate and Foundation Relations, Principal Gifts, Regional Gifts, etc.
  • Work with UW and UW Medicine colleagues to develop special events, marketing materials, and donor relations activities to support major gift fundraising.
  • The Associate Director may have assigned responsibility for staffing one or more volunteer committees.
  • Train faculty and volunteers on fundraising best practices, ensuring that all state and federal (HIPAA) privacy regulations are followed, as appropriate.
  • Seek appropriate training opportunities, including training necessary for proficiency in the use of gift planning techniques.
  • Prepare annual operating plan and progress reports as requested.
  • Complete annual performance self-assessment as key component of Annual Review.Other duties as assigned (5%).

    UW Medicine’s campaign goal comprises almost one-half of the University-wide effort. To meet this ambitious goal, it is essential to identify and secure major gifts from new donors and to secure additional commitments from current donors. A concerted and strategic effort now will benefit both the current campaign and set a foundation for future fundraising activity. The Associate Director will work with key clinical faculty, hospital, and administrative leaders and business, community, and civic leaders to identify, cultivate, and solicit donors with the capacity of making gifts of $25k+.


  • Developing and implementing major gift fundraising strategies for several key departments and program areas that focus on diverse and complex areas of medicine.
  • Encouraging department chairs, hospital leadership, and clinical faculty to actively and productively participate in the fundraising process; faculty are very busy with responsibilities in research, teaching, and clinical care.
  • Identifying donors with the potential and affinity to make major gifts in each program area; there are no “ready-made” prospective donor pools for assigned areas.
  • Maintaining a heavy strategic contact schedule (~16 contacts per month) while developing and managing advancement activities. Face-to-face visits with prospective major donors are preferred, unless the donor indicates otherwise.
  • Develop and present 12-20 major gift proposals each year with a target of securing an average of $500,000+ in new commitments.
  • Working collaboratively with diverse constituencies (faculty, staff, alumni, patients, community leaders, volunteers) with diverse goals and expectations.
  • Developing a keen understanding of the assigned areas of medicine and interpreting this complex scientific and medical information for a lay audience.
  • Coordinating activities within the complex environment of UW and UW Medicine.
  • Ensuring that all fundraising activities with patients are compliant with state and federal (HIPAA) privacy regulations.LEAD RESPONSIBILITIES
    The Associate Director will participate in the assignment and evaluation of work of administrative staff. Additionally, the Associate Director will be responsible for the recruitment, training, and evaluation of a broad base of volunteers.

    This position does not have direct supervisory responsibility.


  • Bachelor’s degree and a minimum of four years of experience in institutional advancement, including experience in constituency relations and fundraising events.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Ability to understand, interpret, and articulate (verbally and written) complex medical research and scientific information for multiple audiences and donors.
  • Works to resolve conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
  • Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, i.e. verbal and written, one-on-one and group, etc. Ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences.
  • Demonstrated ability to build and maintain positive relationships; puts the team/organizational goals above individual goals and actively contributes as a member of working teams. Proven ability to work collegially and effectively with development colleagues, school and hospital administrators, and external constituencies.
  • Ability to develop fundraising strategies and plans that integrate into the organization’s mission, priorities and goals both independently and collaboratively within a team.
  • Intrinsically motivated and able to create innovative ideas to achieve results. Recognizes and seizes opportunities.
  • Demonstrated creativity, organizational ability, and strong attention to detail. Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline drive environment in an organized and professional manner.
  • Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. Takes responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, visions and values of the organization.
  • Demonstrated creativity, organizational ability, and strong attention to detail. Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline drive environment in an organized and professional manner.
  • Demonstrated ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.
  • Values the UW’s commitment to inclusiveness. Demonstrates respect and commitment to diversity.DESIRED QUALIFICATIONS
  • Advancement experience in a health care, higher education or research settings.