EXECUTIVE ADMINISTRATOR TO THE PRESIDENT AND BOARD LIAISON

Published
August 18, 2020
Location
New York, NY
Category
Job Type

Description

ABOUT PROTEUS FUND

Proteus Fund partners with foundations, individual donors, activists, advocates and allies to advance justice, human rights, equity, inclusiveness and democracy at the local, state and national levels. In our twenty-six years, we have collaborated in launching many vision and mission-driven initiatives, including Donor Collaboratives, Fiscally Sponsored Projects, Donor and Group Advised Funds and family foundation management. Along with our innovative and dynamic efforts to change hearts and minds, policy and law, we also strive to transform  the very nature of U.S. philanthropy in ways consistent with our vision and mission.

Proteus Fund and its associated organizations, including our sister organization, Proteus Action League, have distributed more than $220 million in grants to support cutting-edged issue advancement and movement building using strategies and tactics ranging from community organizing, coalition building, and public policy advocacy to narrative and messaging development, multi-layered public education campaigns and leadership development.  Our expertise coupled with our passion have helped identify and act on challenges and opportunities in the field, advance significant movement building and play a major role in achieving pivotal victories.  Today, we are a $35 million predominantly philanthropic organization supporting 24 programs and initiatives.

Proteus Fund is headquartered in New York City, with offices in Amherst, Massachusetts, and Washington, DC. Our staff is based across the entire United States and internationally.

THE OPPORTUNITY

Reporting directly to the President and CEO, the Executive Administrator & Board Liaison (EABL) provides the full range of executive administration in a close one-on-one working relationship. The EABL serves as the primary point of contact for staff, consultants and Board members as well as external stakeholders on all matters pertaining to the Office of the President. They also serve as the staff liaison to two Boards of Directors; organizes and coordinates executive outreach and relations efforts; and oversees special projects for the President. The Executive Assistant & Board Liaison works independently on projects, from conception to completion, and is able to work under tight deadlines to handle a wide variety of activities and confidential matters with discretion.

This is an exciting opportunity for someone with a passion for social justice and a desire to grow within the field of philanthropy. This role will allow you to build in-depth knowledge about a philanthropic organization that works with a diverse field of partners in a dynamic environment.

This is a full time (40 hour per week) position located in New York City. Note: Due to Covid-19, this will be a work-from-home position through December 31, 2020.

Experience in working in a nonprofit, philanthropic environment required.

Key Responsibilities

Executive Support:

• Plans and coordinates the President’s complex internal and external schedule. Serves a "gatekeeper" and "gateway" role to help achieve effective time management for the President.

• Researches, prioritizes, and follows up on many matters addressed to the President, including those of a sensitive or confidential nature. Helps to determine and carry out appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the President’s office and Proteus programs and departments.

• Acts as a "barometer," having a sense for the issues taking place in the Proteus internal and immediate external environment and keeping the President updated and prepared.

• Assists in managing on-site and virtual logistics for meetings and social justice philanthropy events led by the President’s office.

• Assists in the preparation and tracking of the Executive Office Annual Budget; prepares expense reports.

• Leads special projects, including research, for the President, some of which may have significant organizational impact.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison:

• Serves as the staff liaison to the Proteus Fund and Proteus Action League Boards of Directors for the President.

• Coordinates the Proteus Fund and Proteus Action League Board meetings, including meeting logistics, related travel and accommodations, material preparation, and other related responsibilities.

• Works with Board Committee Chairs and the President to schedule Board committee meetings and teleconference calls. Directly staffs the Joint Governance Committee and other committees of the Proteus Fund and Proteus Action League Boards.

• Assists with preparation of materials for new Board member recruitment, nominations, and orientation. This includes compiling a new Board member orientation e-book, as well as scheduling, preparing materials for and attending general Board information and Committee-specific onboarding meetings/calls, while complying with applicable rules and regulations set in the bylaws regarding Board matters.

• Drafts official meeting minutes at Proteus Fund and Proteus Action League Board meetings as well as some Board Committee meetings.

• Maintains accurate and efficient electronic Board and Executive Office document filing systems.

CANDIDATE PROFILE

Additional requirements and experience include:

Alignment to Culture and Values

• Commitment to vision, mission of Proteus as a progressive social justice organization

• Cultural responsiveness and an alignment with our values and commitment to equity and inclusion

• Strong relationship building; high ethical standards, discretion and tact

• Personal qualities of humility and empathy

Competencies

• Commitment and ability to thrive within a diverse, equitable and inclusive workplace, including in dealings with donors, consultants and other critical stakeholders

• Excellent verbal and written communications skills

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy

• Project management and organizational skills reflecting the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Problem solving

• Personal effectiveness/credibility – emotional maturity

• Strong technical capacity

Education and Experience

• Bachelor’s degree or equivalent number of years’ experience working with senior management, C-suite executives and/or President in a nonprofit setting. We value candidates who can demonstrate capability and articulate how prior experiences will help them to contribute.

COMPENSATION 

The starting salary range for this position is $75,000 - $80,000 per year.

BENEFITS

• Medical and dental benefits for employee and eligible dependents available on first day of work

• Retirement savings account (401k) with an organization contribution of 10% of annual salary

• Three weeks of paid vacation in first year of work; four weeks in subsequent years

• Fifteen sick days per year

• Three personal days per year

• Twelve paid holidays

• Professional development initiatives for growth

• Paid Family Leave

TO APPLY

For consideration, please submit cover letter and resume by August 31, 2020.

Equal employment opportunity and having a diverse staff are fundamental principles at Proteus Fund, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

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