Executive Assistant

THE ORGANIZATION 

Guided by the belief that all children deserve the opportunity to live a fulfilling life, the Flamboyan Foundation works to ensure every child in the US and Puerto Rico receives an outstanding education. In Puerto Rico, we are focused on improving reading proficiency for students in the early grades and revitalizing the island by making strategic investments in arts, culture, and education. Our work in Washington, D.C. centers on strengthening effective family engagement in schools and school systems across the country through trainings, fellowships, and school-based partnerships.   

THE ROLE 

The Executive Assistant of our Washington, DC office serves as the right hand to the Executive Director (ED) and provides comprehensive support to ensure seamless execution of her professional priorities. You will use your administrative and professional skills as a nuanced critical thinker, problem solver, exceptional communicator, and efficient project manager to ensure high-quality support of the ED’s time, visibility, team management, and external relations priorities. As a representative of the ED and an ambassador of the organization’s mission and values, you will work closely with other internal stakeholders, including the senior leadership team and talent leads to ensure staff culture is strong. You will also support the ED’s external profile through preparation of high-quality correspondence, advance meeting prep, and meeting coordination, and follow up coordination with external partners.   

 This role could be right for you if you have demonstrated and consistent experience in these seven areas. 

  Communications + Correspondence    You have exceptional verbal and written communication skills | You understand how to write for business and represent yourself and those you support administratively in a courteous and professional manner | You have created or edited PowerPoint presentations and/or edited talking points for meetings, speeches, or other engagements.  

   Meeting Management    You’ve organized logistics for large and small staff meetings, including scheduling conference rooms, room set up, materials printing, and supporting all logistical aspects of attendee experience | You’ve created agendas on behalf of an executive | You’re adept at notetaking and preparing and disseminating organized notes after meetings.  

  Organization + Project Management    You are steadfastly proactive | You don’t miss deadlines | You can initiate projects quickly and organize your work efficiently  | You seek clarity, anticipate and solve problems and can communicate status regularly and proactively | You are resourceful and able to absorb and retain information quickly | You remain composed under pressure and can understand that you are an extension of the senior leadership team at all times | You are confident in your ability to multi-task in a fast paced environment without compromising the quality of your work | You have been given special assignments because of the caliber and integrity of your work | You enjoy taking initiative, working independently, and adjusting priorities as needed | You’re always looking for what needs to be done and could be done better | You have worked with a relationship management database and/or shared file storage system to maintain strong organization systems. 

  Self-Awareness + Maturity    You carry a strong sense of self | You are able to acknowledge and correct mistakes | You have a willingness to learn and grow | You are not afraid to ask questions and share your thoughts | You take pride in your work | You accept and give feedback with grace.  

  Anti-Racist + Bias Competence    You have a strong belief in and commitment to social justice | You can speak courageously about your own equity journey | You are willing to confront your own biases and hold yourself accountable for disrupting them. 

  Collaboration + Influence    You enjoy collaborating with colleagues and external stakeholders to get things accomplished | You have a positive impact on others, adding value generously and building a reputation that makes others want to help you | You take a positive, “how can I help” approach to your work. 

 THE QUALIFICATIONS 

• 2-3 years of relevant professional experience. 
• Experience supporting a high-level executive. 
• Excellent written and oral communication skills.  

• Exceptional attention to detail and organizational skills. 
• Strong command of Microsoft Office suite. Experience with Salesforce a plus.  
• Routinely displays confidence, humility, and grace under pressure.  

 THE LOGISTICS 

  Location    This position is based out of our Washington, DC office in Dupont Circle. Flamboyan has a hybrid work schedule which is 4-days in the office and 1-day remote each week along with 1 fully remote week quarterly. Our in-person workplace design is based on our belief that being physically present with colleagues internally and partners externally is essential to building relationships and optimizes our ability to achieve our individual and collective goals | Occasional local and national travel may be necessary | All staff must be fully vaccinated and boosted as a condition of employment unless given an approved exemption by Flamboyan for a medical or religious reason. 

  Compensation    At Flamboyan, our starting salaries are grounded in four beliefs: that we are competitive, we maintain internal equity across roles, there’s room to grow, and salaries are aligned with the market. We avoid negotiating starting salary to create equity across our team. We construct our salaries in such a way that staff can increase their pay as they grow within their level.  

 The starting salary for the Executive Assistant is $57,460.  

  Benefits    Flamboyan’s benefits are designed to help you sustain work-life integration. Assessed annually, we provide a host of comprehensive benefits to staff. Our current benefits include: Medical and dental health insurance | Generous leave package: 15 days of vacation, 5 days of sick leave, 5 personal days, 10 holidays, 3 bereavement days, up to 5 days of jury duty, up to 2 days for approved professional development, winter break office closure between Christmas and New Year’s Day, and 6 org-wide wellness days per year  | Parental and medical leave | Retirement contribution with an additional 3% match | Individual and org-wide professional development opportunities | Long-term disability insurance | Pre-tax Transit | Flexible Spending Account | cell phone reimbursement (specific roles only). 

 THE TEAM  

  Manages    None 

  Closest Collaborators    Executive Director, Managing Director of Talent and Organizational Effectiveness (DC), Associates, Executive Director’s Direct Reports, and Executive Assistant in Puerto Rico