Executive Assistant

Executive Assistant

Reports to (Title): President

Department:  Executive

Employment Classification:  Full-time and Remote

Salary $62,000-$78,000

 About Borealis Philanthropy 

As a philanthropic intermediary, Borealis Philanthropy builds bridges between funders and organizers by creating opportunities for impact-driven investment in movements building a future that serves all of us.  We connect Grantmakers to organizations that share their mission. We team with philanthropy to conceive, develop, and implement grantmaking initiatives that resource the many innovative organizations within each of our respective grantmaking funds. Through our collaborative funds, we create opportunities for donors to learn from the organizers on the ground and provide resources to leaders, organizations, and movements pursuing transformational change. In partnering with philanthropy, we remove barriers to funding for grassroots organizations and invest in intersectional movement work across communities so that they have the resources they need to thrive.

Our Values 

Responsiveness, Racial Equity, Trust, People-Centered, Curiosity, Boldness

 JOB OVERVIEW 

The Executive Assistant performs a variety of administrative duties including calendar management, organizes meetings, plans events, and other initiatives and assignments to support the management team and Board of Directors.

ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES 

• Plan and schedule appointments, meetings, travel, catering, and      retreats
• Serve as a liaison between the board and management, coordinate meeting logistics, communications, and take committee meeting notes

• Cultivate relationships with external stakeholders and their administrative support
• Prepare materials, agendas, meeting reminders and transcribe and distribute notes
• Draft, gather, or edit correspondence, letters, emails, and other documents on behalf of management
• Maintain files, corporate documents, records, and other information of special interest
• Perform routine task such as filing, forwarding and distributing correspondence, and submitting expenses on behalf of management

• Receive calls and other correspondence and respond or distribute appropriately
• Conduct research, compile data and information for consideration
• Support Borealis’ culture and values; align outcomes, practices, and communications within organizational culture
• Serve as a backup to Operations Coordinator, participate in special projects, and other duties as assigned

 EDUCATION & EXPERIENCE

• High school diploma with five (5) years of experience supporting senior management positions; Associate’s degree preferred
• Strong proficiency in Microsoft Office software

 COMPETENCIES (Knowledge, Skills & Personal/Behavioral Attributes) 

• Excellent verbal and written communication skills
• Strong proofreading and editing skills
• Excellent organizational skills and commitment to confidentiality

• Ability to exercise judgment and discretion
• Ability to manage multiple assignments and deadlines with strong attention to detail

WORKING ENVIRONMENT/CONDITIONS & PHYSICAL DEMANDS

This job operates in a virtual office environment with frequent national travel.  This role routinely uses standard office equipment, and the employee is generally subjected to long periods of sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items.

Commitment to Disability, Diversity, Equity, & Inclusion:  Borealis is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact [[email protected]]. Borealis is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive staff team. We strongly encourage applicants who are people of color, LGBTQ, women, trans and gender non-conforming people, people with disabilities; and/or formerly incarcerated people.