Executive Assistant and Office Manager

Rosenberg Foundation
Published
January 10, 2022
Location
San Francisco, United States of America
Category
Job Type

Description

Executive Assistance

  • Scheduling for President and Chief Program Officer, coordinating meetings, travel, convenings
  • Supporting the Foundation’s Leading Edge Fellowship Program:
  • General administrative tasks, scheduling monthly meetings with fellows and consultants, disseminating materials, supporting the alumni fellows network
  • Managing all logistics, travel, hotel, meeting rooms, meals, reimbursements, etc. for quarterly retreats and periodic workshops
  •  Scheduling and communications with Board
  • Hosting conference room meetings for community partners and Board
  • Supporting special events and periodic large convenings of philanthropic partners and grantees
  • Managing phone and email traffic and handling general administrative tasks
  • Maintaining and updating contacts database
  • Maintaining Foundation filing systems and tracking receipts

Office Management

  • Maintaining the office, equipment and voicemail system
  • Inventory/ordering office equipment and supplies

Grants Management Assistance

  • Contribute to and support coordination of quarterly Board materials

Computer Systems and Website Coordination

  • Primary contact for technology and website consultants
  • Computer troubleshooting for staff as needed
  • Maintaining and archiving shared electronic files
  • Primary contact for shared contacts database and shared calendar
 DESIRED SKILLS
  • Excellent organizational skills and attention to detail
  • Strong interpersonal skills, verbal and written
  • Familiarity with GoogleDrive, Box (or similar programs), Microsoft Word, Excel, Salesforce, Outlook
  •  Event coordination experience
  • Ability to work well with all levels of internal management and staff, outside clients and vendors
  • Resourceful and able to work independently
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