Special Assistant to the Legal Department

Arabella Advisors
August 6, 2019
Washington, DC
Job Type


You are mission-driven and action-oriented. You love to get involved and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. You’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.


If that sounds like you, Arabella Advisors can’t wait to meet you.


Arabella Advisors seeks a resourceful, detail-oriented, and highly organized individual to serve as Special Assistant to the Legal Department. You will support the administrative and departmental management needs for the legal team which includes five attorneys. You will ensure that our department runs efficiently and play a lead role in providing legal and organizational support to the attorneys and the department at large. This is an excellent opportunity for someone interested in learning about legal compliance within the nonprofit sector.  In addition, you will have an opportunity to build familiarity with local, national, and international philanthropic communities.


Essential Responsibilities


Attorney and Legal Departmental support (50%)


  • Support the administrative needs of 5 attorneys including the general counsel of Arabella.
  • Monitor and calendar requests for meetings, appointments and other scheduling needs.
  • Coordinate internal and external meetings and speaking engagements.
  • Organize and schedule departmental meetings including creating an agenda.
  • Cultivate and establish relationships with our clients’ support staff as needed.
  • Manage and submit attorney expense reports.
  • Monitor and report on firm wide developments and news.
  • Assist with special projects and assignments as required.


Administrative Office Management (50%)


  • Organize and maintain legal department electronic files and structure on SharePoint.
  • Field and screen questions and requests on behalf of the legal department.
  • Foster and develop inter-departmental communications and relationships within Arabella.
  • Staying up to date on relationships with outside counsel, foundations, funders, nonprofits, and other contacts of the department.
  • Assist, as needed, in the development, tracking, and reporting of the department’s budget.
  • Develop and/or support logistics for firm-wide all-staff meetings and cultural activities.
  • Ability to maintain confidentiality of all departmental information.


To Be Successful in This Role, You’ll Need:


  • Ability to (or learn to) anticipate the needs of attorneys and planning time and materials appropriately.
  • High degree of organization and attention to detail and ability to manage and make progress on multiple tasks simultaneously.
  • Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence.
  • Strong work ethic, positive attitude, entrepreneurial spirit, and a willingness to be flexible and do whatever it takes to get the job done.
  • Sound judgment, maturity, and the ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite and data management software.
  • Ability to work cooperatively and across teams.
  • Exceptional client service and interpersonal skills.
  • Bachelor’s degree or equivalent experience required.
  • A sense of humor.

Our Core Competencies:


  • Ability to provide excellent, including the ability to efficiently and independently address routine service matters, to suggest effective client-centered solutions when elevating challenges or concerns, and to understand how the team can operate to maintain high-quality service
  • The ability to complete complex tasks, to use a work plan to undertake projects, and to understand how those projects impact the client, team, and/or firm’s objectives
  • The ability to understand stakeholders’ perspectives and circumstances, and to build and manage strong relationships that reflect that understanding
  • The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information assessible to broader audiences; and to collaborate with others to produce strong written deliverables
  • The ability to work cooperatively and inclusively with others to achieve shared goals, including knowing when and how to compromise, being willing to proactively help colleagues, and sharing knowledge in various mediums
  • An enthusiasm for taking on stretch and development opportunities, including the ability to accept feedback and use it to improve performance
  • The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including knowing when to elevate challenges along with possible solutions


About Arabella Advisors


Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.


Working with Us


We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.


To encourage work/life balance, we offer flexible work options. Our office is an open space with cubicles and informal work areas. Our salaries are closer to the range of a nonprofit and our benefits are excellent. You’ll start with three weeks of vacation, 80 hours of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to seven federal holidays, you get to pick four more from a list of inclusive religious holidays and your birthday.


We have a competitive health package that includes medical, vision, dental, and prescription insurance. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan.



How to Apply


Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.


We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.


While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.


We will review applications as they are received and look forward to hearing from you.